While the Rules Builder determines what additional information is required for a given expense, approvals are set by dollar amount.
To set up approvals, go to your Organization Settings by clicking your company name at the top left of the Rho dashboard.
Please note: If Expenses is not enabled, you won’t be able to set up Approvals.
How to set up approvals
Approvals are determined by dollar amount. You can set a threshold, like $100 and below, to auto-approve.
In the example below, all Rho Card spend will be auto-approved once the necessary information (like receipt and attendees), as determined by the organization’s rules set up in the Policy tab, is added to the transaction.
To require approvals for certain transaction amounts, you can create multiple levels of approval.
In the example below:
All spend under $10 will be auto-approved
For transactions over $10, a user in the first tier of approvers must approve
For transactions over $500, both a user in the first tier and the second tier must approve
All transactions greater than $10,000 require three tiers of approval
Once you create an approval tier, you won't be able to change the amount. In order to make changes, you can create a new tier and delete the old one.
As an added level of security, you won't be able to delete the top approval tier.
If you'd like to increase the top approval tier, you can create a new one, then delete the original tier, which will now be lower and therefore can be deleted.