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What Does My Bill's Status Mean in Accounts Payable?

  • Updated

Below please find all the possible statuses and required actions of an Accounts Payable Bill before, and as, it becomes a payment!

  1. Bill Incomplete - Information is missing on your bill that you will need to fill in before it can go through the AP process.

  2. Not Acknowledged - The bill has been created and all information has been correctly entered. However, the bill has yet to be viewed or edited by a team member of your account. At this time the account Approver can still Edit a Bill, or Reject A Bill.

  3. To Be Scheduled - Your bill has been viewed and edited by a team member and is ready to be scheduled if no further edits are needed. At this time the account Approver can still Edit a Bill or Reject A Bill.

  4. Scheduled - Your bill has been scheduled and is currently awaiting the payment date. However, a bill must be approved by the account's designated Approver before the payment date approaches, or the bill payment will not be released from Rho. At this time a bill can not be edited or deleted. If you need to cancel a bill payment that has already been approved or scheduled you can revoke it by following these steps!

    1. Set your account's designated approver! If you have not yet assigned an "approver" of bills/transactions in your account, you can do so by following these steps!

    2. NOTE: Please make sure the Payment Date is set as a business day (Monday-Friday). Any payment dates set for weekend days (Saturday or Sunday) will not be sent, and be reflected as "overdue" in your Payments Tab

  5. Needs Approval - Your bill has been Scheduled and awaits approval. The account's designated Approver must Approve a Bill before the payment date or the bill payment will not be released from Rho. At this point, a bill can not be edited or deleted. If you need to cancel a bill payment that has already been approved or scheduled you can revoke it by following these steps!

  6. Needs Attention - This status is shown to account approvers letting them know the bill is ready for their approval.

  7. Pending - Your bill has reached its payment date. The payment has been sent out to your vendor and is currently processing.

  8. Completed bill payments will be shown in the Payments Tab of AP under Sent and in your Rho Banking Tab!

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