The AP Inbox gives customers a singular, central place to forward invoices to and automatically process them.
How does it work?
A designated email address is created for every organization. Users can forward email invoices to the inbox, whereupon receipt, OCR (optical character recognition) technology scans the invoice and pulls key data points needed to create a draft bill in Rho, such as the amount, vendor, invoice number, and due dates.
You can attach multiple files (JPG, JPEG, PNG, HEIC, or PDFs) to a single email. The OCR will automatically turn them into separate invoices. Note that the technology reads only the attached files, not the body of the email.
The draft bill will then appear in your Rho Dashboard for you to action upon, just like a manually created bill.
Some key benefits
- Streamlines the bill creation process, by centralizing to one place to send documents
- Improves accuracy, by reducing, or oftentimes entirely eliminating manual entry
- Allows for team visibility by allowing you to CC team members
- Creates draft vendors in dashboard, minimizing manual entry time