About AP at Rho

Status Changes in Accounts Payable

With our Accounts Payable refresh, we have introduced more specific statuses to help your scaling team manage processing, paying & reconciling your payables. 

Rho AP is broken down into two cycles: Bill cycle and payments cycle.

  1. The Bill cycle includes submitting, processing, editing, and reconciling bills
  2. The Payment cycle includes confirming payment details, approving, scheduling, and reconciling bill payments.

Here is a mapping of how our prior statuses map to new AP statuses: 

Bill Cycle 

This workflow starts with a status of Bill Draft and ends with a Status of BIll Processed

New Status  What does this Status mean?  Prior Status
Bill Draft - Incomplete Bill has been submitted via Dedicated AP Inbox or Platform upload and requires review  Not Acknowledged
Bill Draft - Complete Bill is ready to be synced (if integrated) & sent to payments  Incomplete
Bill Processed Bill details are complete & synced (if integrated), Bill Payment cycle has started To Be Scheduled

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Payment Cycle 

This cycle begins when a Bill moves to Processed Status and begins with Payment Draft Status and ends with Paid status. 

New Status What does this status mean?  Prior Status
Draft Payment Bill payment details need to be completed  To Be Scheduled 
Pending Approval Bill payment requires approval prior to payment releasing  Needs Approval
Bill Processed, Payment Scheduled  Bill payment is scheduled  Scheduled
Bill Processed, Pending Payment  Bill payment has been executed and is pending settling / authorization  Pending
Paid Bill payment has settled Paid

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Additionally, a Bill can always be Archived and now includes more granular statuses to ensure your team understands why a bill is not moving forward to payment. 

Note that bill payments can only be archived when they are in Payment Draft status. 

New Status What does this mean?  Prior Status
Archive Bill was flagged by user as needing to be archived   Archive
Mistake Bill was flagged by user as having a mistake in data entry and was archived  Archive
Duplicate Bill was flagged by user as a duplicate and was archived Archive
Fraud Bill was flagged by user as Fraudulent and was archived Spam